Get notified when shared Gamma Files are viewed

Get notified the moment someone opens your shared Gamma file. With Send, you get instant view alerts, who viewed, where they are, what device they used, and what they asked the AI about your content—so you can follow up at the right time with the right context.

When this is useful

• You share Gamma pitch decks, roadmaps, or enablement docs externally and need timely alerts.
• You want to prioritize outreach based on genuine interest signals like re-opens and time on page.
• You need automatic logging into Slack, email, or your CRM via webhooks.
• You care about privacy controls like viewer gates, disabling download/print, and replacing files without changing links.

Step-by-step: real-time Gamma view notifications in Send

Before you start, install the Send Chrome extension from send.co or use the Send app. Either way, you will end with a single, trackable link that shows your Gamma file and an AI chat panel side-by-side.

1. Add your Gamma file to Send

• Open your Gamma file and copy its URL.
• In Send, click New Document and paste the URL. Or, with the Chrome extension installed, use the blue “Add to Send” button when viewing the Gamma page.
• Send opens your file with AI Chat alongside it and gives you a shareable link.

2. Turn on view notifications and webhooks

• Open Link Settings on your Send document.
• Go to Webhooks and toggle on Document open. This fires every time someone opens the link.
• Optionally toggle Any link open to capture clicks on specific links inside the document for deeper intent signals.

3. Route alerts to Slack, email, or your CRM

• Choose a destination like Zapier, Make, or Clay, or paste a custom webhook URL.
• In your automation tool, send notifications to Slack or email, and update CRM records. Include viewer name, email, location, device, and time viewed. You can also include a link back to the Send page for one-click context.

4. Share your tracked link

• Click Copy link in Send and share it with your recipient.
• Best practice: Tell the recipient there is an AI inside the document that can answer questions instantly. Engagement and quality of questions go up when people know they can ask.

Why this is faster with Send

Send pairs your Gamma file with AI Chat and Suggested Questions. Recipients get answers immediately without digging. You see re-opens, time on doc, and the questions they asked the AI. That means you can follow up the moment interest spikes and walk into calls already knowing what they care about—pricing, implementation, or next steps—so conversations move faster and aren’t repetitive.

Configure AI to steer readers and surface extras on demand

• Suggested Questions: Add prompts like What does this cost?, What’s included?, and What’s the implementation timeline? These steer attention and create clearer intent signals.
• AI Profiles: Teach AI to provide case study links or your calendar link when asked. The AI can reference these even if they are not in the Gamma file, so you progressively disclose more information only when needed.

What good looks like (QA checklist)

• You receive a Slack alert within seconds of a recipient opening the link, with viewer identity and a link back to the Send page.
• Your CRM record shows a new activity for the open, and—if enabled—specific link opens inside the document.
• Follow-up messages reference the recipient’s AI questions and top sections they viewed.

Troubleshooting & tips

• Not seeing alerts? Double-check that Document open is toggled on in Webhooks and that your destination URL or Zap/Scenario is live.
• Empty viewer info? Turn on a viewer gate to require name and email before view. You can also hide content until they provide it.
• Sensitive content? Disable download/print in Link Settings to keep control while still allowing easy viewing.
• Weak engagement? Add more focused Suggested Questions to guide readers to pricing, guarantees, or next steps.
• Updating a deck? Use Replace file to swap in a new version under the same link and keep your analytics continuous.

Integrations & automation

• Triggers: Document open for every view. Any link open for deeper engagement signals inside the doc.
• Destinations: Clay, Zapier, Make, or your custom webhook. Update CRM contacts, add activities, message a channel, or trigger sequences.
• Workflow ideas: Create a qualified task when a known contact re-opens. Notify account owners when a prospect spends 5+ minutes. Push AI question logs into the deal record so sales and success can tailor the next call.

Privacy and controls

• Viewer gates: Require name, email, or phone before view. You can hide content until the form is completed.
• Access controls: Disable printing and downloading as needed for sensitive materials.
• Replace file: Host the asset in Send and replace it later without changing the link to avoid version chaos.
• Personalized links: Create a custom URL slug for known recipients to identify them without a gate.

Analytics you get

• Who viewed: Name and email if provided or gated.
• Where and how: Location and device details.
• Engagement: Total time viewed and re-opens. For PDFs, page-level time shows which pages got the most attention.
• AI signals: The exact questions asked in AI Chat so you know which topics to address first.

Frequently asked questions

Can I push Gamma views into my CRM?

• Yes. Turn on webhooks in Send and route Document open or Any link open events through Zapier, Make, Clay, or a custom endpoint to create or update contacts and log activities.

What analytics do I get on Gamma files?

• You see viewer identity (if provided), location, device, time on document, re-opens, and AI question logs. If your file is a PDF, you also get page-level time.

Can I prevent downloading or printing?

• Yes. Use Link Settings to disable download and print while preserving a smooth viewing experience.

Can I replace a file without changing the link?

• Yes. Replace file lets you keep one URL and continuous analytics while updating the asset.

What plans and prices are available?

• Send offers a $29/month base plan and a $99/month tier for multiple seats and more features.

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Start getting real-time Gamma view notifications and the context behind them. Try Send today at Send.co.