How to capture emails on shared Notion Pages

Turn any public Notion page into a tracked, gated link that collects email before viewing. With Send, readers see the page instantly alongside AI Chat, you steer them with Suggested Questions, and you get full analytics on who engaged and what they cared about.

When this is useful

• You share Notion docs with prospects and want verified emails, not anonymous views
• You send onboarding or partner playbooks and need to know who actually read them
• You want faster cycles: fewer back‑and‑forth emails and richer calls backed by engagement data
• You need a single, versionless link that you can update anytime without resending

Step‑by‑step: gate a Notion page and share the tracked link

1. Add your Notion page to Send

• Install Send’s Chrome extension from send.co, then open your Notion page and click the blue “Add to Send” button. A Send tab opens with your page loaded.
• Or open the Send app, click New Document, and paste your Notion URL. Send supports Notion, plus Google Docs/Slides, Word/PowerPoint/PDF, videos, Miro, Figma, and more.

2. Require email (and optionally name and phone)

• In Link Settings, turn on the viewer gate and select Email. Add Name and Phone if you need more qualification.
• Option: hide content until the viewer completes the gate. This ensures you only collect verified contact details.

3. Steer readers with Suggested Questions

• Add concise prompts like “What does this cost?”, “What’s included?”, and “What are next steps?”
• Suggested Questions appear at the bottom of the page and pull answers fast, so readers don’t hunt through content.

4. Share the single Send link

• Click Copy link and share it. Tell recipients there’s AI Chat inside for instant answers.
• If you already know the recipient, create a personalized URL slug instead of forcing a form.

5. Watch engagement and follow up confidently

• You’ll get an email alert on views and see the Live Activity Feed: who viewed, from where, on what device, for how long, and what they asked the AI. For PDFs, you also see page‑level time.
• Use webhooks to push opens and link clicks into Clay, Zapier, or Make for CRM updates and alerts.

Why this is faster with Send

• AI Chat answers questions about your Notion page instantly, so readers don’t ping you for basics.
• Suggested Questions guide attention to pricing, scope, timelines, and next steps without long explanations.
• Analytics reveal who viewed, what they focused on, and their AI questions. You show up to calls prepared and skip the recap.
• Replace files under the same link. Keep one URL in circulation and update content anytime.
• Gate by email, name, and phone, or use personalized links when you already know the contact.

Troubleshooting & tips

• Content won’t load? Confirm the viewer completed the gate and that link permissions allow access.
• Sensitive material? Disable printing and downloading in Link Settings.
• Too many general questions? Tighten Suggested Questions and attach an AI Profile so the AI can provide curated case studies or a calendar link on request.
• Known recipients? Use personalized links to skip the form while still tracking engagement.
• Conflicting versions? Use Replace file to update under the same Send link and keep history clean.

Integrations & automation

• Turn on webhooks for “document open” or “any link open” and pipe to Clay, Zapier, or Make.
• Create or update leads in your CRM, add activity, and alert owners automatically.
• Use analytics signals to trigger sequences: e.g., heavy page‑time or a pricing question → notify the account owner.

Privacy & controls

• Gate by Email, Name, and Phone, and optionally hide content until completion.
• Disable printing and downloading when you need tighter controls.
• Replace files under the same link anytime without changing the URL.
• Share to your workspace for team visibility across uploads and engagement; managers can view teamwide activity.

FAQ

How does Send speed up sales cycles?

• AI Chat and Suggested Questions give instant answers, so readers self‑serve. You see what mattered to them and arrive prepared, which shortens cycles.

Can I require email before someone sees my Notion page?

• Yes. Turn on the viewer gate and select Email. You can also require Name and Phone and hide content until the gate is complete.

Can I replace a file without changing the link?

• Yes. Use Replace file to update content under the same Send link and avoid version chaos.

What analytics do I get, and what about PDFs?

• You see viewer‑provided info, location, device, time viewed, and AI chat logs. PDFs include page‑level time so you know exactly where attention went.

Can I push views into my CRM?

• Yes. Use webhooks to send document opens and link opens to Clay, Zapier, or Make for CRM updates and alerts.

What plans are available?

• The base plan is $29/month. The $99/month tier includes multiple seats and more features.

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Try Send today and turn any Notion page into a gated, AI‑powered link that moves deals faster. Send.co