How to capture names on a Notion page

If you share a Notion page publicly and want to know who’s viewing it, this guide shows simple ways to capture names before access. You’ll learn lightweight options and when a tool like Send is the better fit for tracking and follow‑up.

What you’ll learn

Quick ways to capture names on a Notion page
When to use a form vs. a gate
How to capture names and track engagement with Send

Option 1: Add a lightweight form on the page

A simple approach is to place a short form at the top of your Notion page. Readers can add their name and email before scrolling.

Steps

Create a short form with two fields: Name and Email
Embed or link the form at the top of your page
Add a note like “Share your details so we can follow up with resources”
Pros
Fast to set up
Doesn’t block reading
Cons
Many visitors will skip it
Less reliable for lead quality
Good for: content where friction must be near-zero, like docs or internal knowledge shared with partners.

Option 2: Link-gate with a short intro page

Instead of gating the main page, send visitors to a short intro page with value context and a prominent form button.

Steps

Create an intro page with a 2–3 sentence summary of the content
Add a clear button: “Enter your name to continue”
After submission, link to the main Notion page
Pros
Sets context and explains why you’re asking for details
Higher completion rate than an on-page form
Cons
Still relies on good copy and trust
No analytics on the main page’s engagement
Good for: product overviews, templates, or resources where you can offer a clear benefit for sharing details.

Option 3: Use Send to capture names and track engagement

If you need reliable name capture and insights on what people actually read, share your Notion page through Send. Visitors enter their name and email before access, and you get page-level analytics.

How it works

Publish your Notion page to the web
In Send, create a share link that points to the Notion page
Turn on lead capture to require name and email
Share the Send link instead of the raw Notion URL
Benefits
Name and email collection before viewing
Engagement tracking: time on page, drop-off, re-shares
Optional AI chat so visitors can ask questions right on the page
Learn more about conversational help with AI: AI chat in Send

When to use each approach

Minimal friction: On-page form
Better intent signal: Intro page + form
Lead capture plus analytics: Share via Send
If you run sales or partner programs, the Send approach also gives clean attribution and centralized links to share. See how it helps in sales use cases.

Common pitfalls to avoid

Asking for too much: limit to name and email
Hiding the value: explain what they get in one sentence
Fragmented links: always share the same link to consolidate analytics

FAQ

Can I gate a Notion page natively?

Notion does not have native lead gates for public pages. Use a form workflow or a Send link to gate access.

Will Send change my page’s design?

No. Send links point to your existing content so readers don’t need to learn a new tool.

Can I see who re-shares my link?

Send surfaces engagement across viewers and re-shares so you can follow up with the right people.

Is the AI chat optional?

Yes. Turn it on when you want visitors to ask questions without leaving the page.

Conclusion

Capturing names on a Notion page can be as simple as a form, an intro gate, or a Send link. If you want both reliable lead capture and engagement insights, share the page through Send—an easy way to capture names on a Notion page.

Want to build a name-gated link and see who engages? Try Send—set up in minutes.