How to send a large video over Gmail (fast) — without quality loss

Gmail’s 25 MB attachment limit blocks most HD videos. The fastest workaround is to upload your video to Send and paste a single tracked link into Gmail. Viewers get instant, reliable streaming on any device. You keep control, can update the file without changing the link, and see exactly who watched and for how long.

When this is useful

Large video files often fail to attach or force clunky Drive permissions. Sharing through Send replaces attachments with a clean, trackable link and AI‑guided clarity.

Your video is over 25 MB and won’t attach to Gmail
You want smooth streaming on every device and connection
You need to know who watched, from where, and how far
You want one stable link you can update later without resending

Step‑by‑step: send a big video through Gmail without attachments

These steps keep setup simple and outcome‑focused. You’ll end with one stable URL you can paste into Gmail and reuse.

1. Upload your video to Send:

Go to send.co and click New Document. Upload your video file. Send hosts it and prepares it for smooth, adaptive playback that works across devices and bandwidths.

2. Configure access and the viewing experience:

Open Link Settings. If you need qualification, require Name and Email before viewing. You can also capture Phone, and optionally hide the video until the form is submitted. Disable download/print for sensitive content. Add Suggested Questions like “What’s included?”, “Pricing?”, “Implementation timeline,” and “Next steps” so recipients jump to answers instead of waiting for your reply. Attach an AI Profile if you want the chat to surface case studies or your calendar link on request.

Click Copy link in Send and paste it into your Gmail draft. Mention that there’s AI chat inside so recipients know they can get answers instantly.

4. Track engagement and follow up with context:

You’ll get an email when the link is opened. In Activity, see viewer identity (if gated), location, device, total time watched, and questions asked in AI Chat. Use re‑opens and watch time as follow‑up triggers.

5. Update without changing the URL:

If you need to swap in a new cut, use Replace file under the same Send link. Your Gmail thread keeps working—no broken links or version chaos.

Why this is faster with Send

Traditional attachments create delivery issues, permission ping‑pong, and zero engagement signal. Send replaces those headaches with one tracked link, AI‑assisted answers, and clear analytics so you move deals forward faster.

AI Chat answers in context so viewers don’t wait on your reply
Suggested Questions steer attention to pricing, timeline, and next steps
Analytics show viewer identity, location, device, and total time watched
Replace files under the same link to keep a single clean URL in circulation

Troubleshooting & tips

Small adjustments make a big difference in clarity and control.

Recipient can’t view

Check Link Settings. If you enabled a gate, ensure viewers submitted required fields. You can relax the gate or use personalized links for known recipients.

No identity captured

Require Name and Email. For known contacts, use a personalized link with a custom slug to identify them without a form.

Playback complaints

Remind recipients the video streams in‑browser. Streaming adapts to their connection; downloads aren’t necessary.

Sensitive content

Disable download/print for attachments. Keep one link and use Replace file for revisions.

Low engagement

Mention “there’s AI chat inside” in your email. Tighten Suggested Questions to price, scope, and next steps. Attach an AI Profile with case studies and your calendar link.

Integrations & automation (webhooks)

Keep CRM and alerts in sync automatically so teams respond at the right moment.

Triggers

Document open: create or update contacts and log every view or re‑open. Any link open: track clicks from Suggested Questions or AI answers

Destinations

Clay, Zapier, or Make to update CRM, add activities, trigger sequences, and post alerts to Slack or email

Useful fields

Viewer name, email, and phone (if gated), Location, device, and total time watched, For PDFs you attach, page‑level time to see where attention went

Privacy and controls

Protect access while keeping sharing simple.

Require name, email, or phone and optionally hide content until provided
Disable download/print when needed
Replace files under the same link so your URL never changes
Use personalized links with a custom slug to identify known recipients

FAQ

What’s Gmail’s attachment size limit for videos?

25 MB per email. Larger files won’t attach cleanly; use a Send link for streaming.

Will recipients need to download the video?

No. Send streams in the browser so playback is fast on any device and connection.

Can I see how much of the video someone watched?

Yes. You’ll see viewer identity (if gated), device, location, total time watched, and the questions they asked the AI. Re‑opens are also surfaced for timing your outreach.

Can I update the video without sending a new email?

Yes. Use Replace file in Send to swap the asset under the same link.

Can I require identity before playback?

Yes. Turn on a viewer gate for Name and Email and, if needed, Phone. You can also hide content until submitted.

Skip the 25 MB limit. Share one tracked streaming link, get instant answers, and follow up with clear signals. Try Send.co today.

How to Send a Big Video Over Gmail